BY-LAW ONE: Membership

1. Any person in Yellowknife who wishes to participate in the programs of the Yellowknife Gymnastics Club may apply for membership to the association.

1. Anyone over the age of 16 years who participates in the sport of gymnastics or any other programs offered by the Club,  holds technical background conducive the Club's programs, who has children enrolled in the programs of the Club or who is otherwise involved in the organization and programming of the Club is eligible for Full Membership in the Club.

1. Anyone under the age of 16 years who participates in the sport of gymnastics or any other programs offered by the Club in any capacity is eligible for an Athletic Membership in the Club.

1. Any person under the age of 16 years who wishes to become an Athletic Member of the Club must be sponsored by a parent or guardian over the age of 16 years who is a Full Member of the Club.

1. Any person nominated by the Board of Directors may, upon a majority vote of the Board,  be granted a Lifetime Honorary Membership in the Club.

1. Memberships other than Honorary Memberships shall be renewable on an annual basis and will be confirmed upon payment of the annual membership fee.

1. Annual membership fees shall be set at the Annual General Meeting or a Special General Meeting each year and shall include insurance and fund raising.

BY-LAW TWO: Representation and Voting Rights:

1. Every member of the Club is entitled to attend all general meetings of the Club and all meetings of the Board of Directors; 

1. Each Full Member and Honorary Member shall be entitled to one (1) vote at general meetings. 

1. Athletic Members shall not be entitled to vote.

1. Any Full Member and any Honorary Member of the Club is eligible to hold a position on the Board of Directors.

1. Each member of the Board of Directors shall be entitled to one (1) vote at all General and Board of Directors Meetings.

1. Any member whose conduct is considered detrimental to the Club may be expelled by resolution passed by a majority of the Board of Directors of the Club.

1. A member of the Club may at any time, by letter addressed to the Secretary or by non-payment of annual fees, withdraw as a member of the Club.

1. The Board of Directors shall consist of the

a)    the Officers, being the President, Vice-President, Secretary, and Treasurer,
b)    the Past President;
c)    up to eight (8) Members at Large; and
b)    the Chairperson of such committees as are deemed necessary; such as judging, coaching, technical, fundraising, scholarship, etc. 

The Board of Directors may exercise all powers of the Club between general meetings of the members, subject to any other By-Laws which my be enacted from time to time.

1. Officers are elected for two year terms.  Elections shall take place at the Annual General Meeting.

The following positions shall be elected in odd years:

Secretary
Treasurer

The following positions shall be elected in even years:

President
Vice-President

1. The position of Past-President will be held by the person who held the position of President immediately prior to the election of the current President at any point in time.

1. Members at Large are elected for one year terms.

1. Proxy nominations may be brought to the elections.

1. The President's duties are:

a)    To preside at all general meetings of the members of the Club and at all meetings of the Board;
b)    To oversee and direct the business and affairs in accordance with the constitution of the Club, by delegation of duties to the Board and employees;
c)    To maintain a communication link with all members and the Board of Directors on a reasonable and regular basis;
d)    To maintain signing authority on Club funds;
e)    To cast tie breaking votes.
f)    To consult all members of the Board on all major decisions.
g)    To be responsible to oversee the promotion and development of the Club
h)    To prepare an annual President's report for the Annual General Meeting of the Club.

1. The Vice-President's duties are:

a)    To perform the duties of the President, where necessary, in his/her absence.
b)    To liase with the Northwest Territories Gymnastics Association and, where appropriate, with other clubs and organizations which support the Club's programs;
c)    To ensure the Club is represented at all meetings such as Northwest Territories Gymnastics Association and at Sport North meetings;
d)    To act as liaison between the Committee Chairs and the Officers;
e)    To be responsible for personnel matters within the Club;
f)    To maintain signing authority on Club funds;
g)    To perform all other duties as assigned by the President.

1. The Secretary's duties are:

a)    To issue notices of all Club meetings, take minutes of such meetings and ensure that such minutes are preserved for future reference;
b)    To conduct all official correspondence as requested by the Board;
c)    To contact membership regarding agenda items, reports, and correspondence and inform said membership where to forward agenda items prior to meetings.
d)    To perform other duties as assigned by the President.

1. The Treasurer's duties are:

a)    To keep a full, accurate and up to date account of receipts and disbursements of the Club.
b)    To deposit all monies and other valuable assets (term deposits), in the name of and credit to the Club.
c)    To maintain signing authority on Club funds.
d)    To prepare and present a fiscal year end financial statement for the Annual General Meeting.
e)    To oversee all valuable funds (ie. Ensure all term deposits are rolled over, etc.)
f)    To provide a financial statement for the executive meetings upon request from the President.
g)    To ensure all annual membership and fundraising fees are paid and all Members are registered with the NWT Gymnastics Association on an annual basis.
h)    To perform all other duties as assigned by the President.

1. The Chairman of all committees shall be too look after the duties assigned to them and to submit a report to the Annual General Meeting each year.

1. The Board of Directors shall have the following additional powers:

a)    To add positions to the Board as defined by the members at the Annual General Meeting.
b)    From time to time to make a change of Rules and Regulations consistent with these By-Laws for the management of the Club's affairs/business and the discipline of its members.
c)    To delegate any of the powers of the Board of Directors to any standing or special committee, or to coaching staff in terms set out by the Board of Directors;
d)    To impose and enforce penalties on members for any violations of the By-Laws, Rules or Regulations of the Club.
e)    To affiliate with other groups or associations with similar interests.
f)    To receive donations and benefits for the purpose of furthering the objectives of the Club.
g)    If an officer resigns during their term of office, the President will appoint someone to fill the position for the duration of the term with the approval of the Board of Directors.

1. The offices of Secretary and Treasurer may be combined into one office to be known as Secretary-Treasurer, if required, for a term of one year.  This combined position will carry only one (1) vote.

1. Any member of the Board of Directors may be expelled by a two-thirds (2/3) majority vote of the Board of Directors for proven dishonesty, or for gross misconduct, or for failing or refusing to carry out his/her duties as an officer as set forth in these By-Laws.

BY-LAW FIVE: Fiscal Year

1. Fiscal year end shall be April 30th in each year.

BY-LAW SIX: Borrowing Powers

1. For the purpose of carrying out its objectives the Board of Directors may, by majority vote, borrow funds for the current operations of the Cub, but the total of such funds shall not, at any time, exceed one-half of the Club's revenues in the preceding fiscal year.

1. The Board of Directors may, with the approval of a majority of the members present at a special meeting or the Annual General Meeting, borrow funds for capital expenditures.

BY-LAW SEVEN: Bank Account and Signing of Cheques

1. One or more bank accounts shall be kept in the name of the Club at a chartered bank or a credit union in Yellowknife to be selected by the Board of Directors.

1. All cheques, drafts, promissory notes and valuable documents shall be made, drawn, accepted, endorsed or signed by any two signing authorities consisting of the President, Vice President and Treasurer.

1. The Treasurer shall ensure an annual financial statement is prepared prior to the Annual General Meeting and is reviewed and signed by two Officers of the Club.